Financial Aid Withdrawal Policy
The following policy regarding financial aid is based on federal regulations. The amount of your financial aid award is based on attending the entire semester. If you stop attending all of your classes (officially or unofficially), a return of funds calculation will be processed based on your last date of attendance resulting in how much of your financial aid you earned. Your award eligibility may be adjusted and this may result in a bill owed to MCC.
The calculation of how much financial aid a student is eligible to receive is determined by the date the student withdrew from Middlesex Community College. Students earn financial aid each semester based upon the length of time they attend Middlesex Community College. The percentage of aid earned is determined by dividing the number of days a student was enrolled by the number of days in the semester.
Determining the Withdrawal Date
A student who officially withdraws from the college will have a withdrawal date of either the date the official withdrawal process began or the date the Student Information Center was officially notified of the students intent to withdraw. A student who does not officially withdraw from MCC will have a withdrawal date that is either the midpoint of the semester or the last date of any documented academically related activity (for example, attends class or submits work). If no last date of attendance can be determined, we will contact your professor and use the notification from the faculty as the point the institution became aware of your withdrawal. If the withdrawal date cannot be determined, then the return of funds calculation will be processed at 50%.
A student who does not attend any classes (not even one), as determined by the Registrar is considered not to be enrolled for the semester. This means that the student's tuition and fee charges and financial aid are canceled for the semester. Whether the withdrawal is official or unofficial, once the institutional last day of attendance has been established, the refund calculation will be processed within 45 days from the time the date has been confirmed. Funds will be returned within 45 days of the confirmation of the last date of attendance. The funds are returned in the following order: Unsubsidized Stafford loan, Subsidized Stafford loan, Perkins loan, Direct PLUS loan, Pell, SEOG.
Withdrawal After the 60% Point
If a student withdraws from all courses after the 60% point in the semester, they have earned 100% of the aid awarded to them, just as if they had completed the semester. If a student does not complete their file or their loan requirements prior to their last date of attendance, all or part of their aid may not be disbursed to their student account. After the deadline to complete file requirements, awards are cancelled and the student is notified of this action.
Withdrawal Before the 60% Point
If a student withdraws from all courses before the 60% point in the semester, they will have earned only a portion of their aid. Their financial aid will be prorated according to the percentage of the semester they have completed. The student may owe back part of their financial aid award if the Financial Aid Office determines the student has received an amount larger than the amount earned. Any student who owes money to the federal or state government will be notified by mail of this repayment.
If a student has not yet received the full amount of aid that they are eligible for at the time of withdrawal, they may be eligible for a post-withdrawal disbursement. If this disbursement includes a loan, the student will be notified that written permission for the loan disbursement is required from the student.
After the refund calculation is processed, the student will receive notification of their new revised award amounts. It is the student's responsibility to pay any outstanding debt owed to the institution. A hold will be placed on the student's account and they will not be allowed to register for classes until their outstanding bill is paid. If a student's loan disbursement has been reduced, that portion will be returned to the Department of Education which will then reduce the student's overall indebtedness.
Example: A student is registered for 9 credits during the spring semester. His original award was a Federal Pell Grant for $2082. He stopped attending classes 3/11/13, completing 25 out of 105 days in the semester. He earned 23.80% of his Pell Grant adjusting his award to $495.51, rounded to $496. MCC returned $1586.00 to the Federal Government and the student now has an outstanding bill. A letter is mailed to the student notifying him of the calculation and his revised award letter.
If a student withdraws from one or more courses, but remains enrolled in others, the student is considered to have partially withdrawn. The student will receive aid based upon the number of credits enrolled in at the end of the drop period which ends the last day of the second week of classes each semester. When financial aid awards are adjusted, students are notified by mail or through the college's web portal. If a student withdraws from one or more classes after this period but remains enrolled in at least one course, most of their financial aid will not change for the semester. However, withdrawals may affect the student's Satisfactory Academic Progress and financial aid eligibility for future semesters. Questions about how a partial withdrawal may affect the student's financial aid eligibility should be directed to the Financial Aid Office.