Middlesex Community College

Members of student organizations are responsible for adhering to all federal, state, and local laws; Middlesex Policies (including the Honor Code and Code of Conduct); The Office of Student Engagement policies; and the organization’s constitution. The Office of Student Engagement reserves the right to terminate participation of any student at any time.

Proposed organizations with a mission that is similar to that of an existing organization may not be approved.

The Office of Student Engagement requires every student organization to have a minimum of two executive positions: a President and a Treasurer. These positions can be retitled, but these positions must be held by currently enrolled Middlesex students. Both of these positions are required to attend and complete their respective trainings held annually or by appointment.

One officer or designee will be appointed by the organization as the SGA liaison throughout the year, responsible for communicating monthly updates and seeking assistance on organization related inquiries.

In addition to a President and Treasurer, we strongly encourage organizations to have an executive board of at least four members. This can include electing a Vice President and Secretary, for example. Having a well-rounded executive board can help with delegating and balancing members’ responsibilities.

As a new student organization is formed, a temporary executive board may be appointed by the organization to see the group through the process of creating a new organization. An official executive board should be elected by the general membership, as outlined by that organization’s constitution, after the organization is officially recognized by the Office of Student Engagement.

Organizations must run elections or appoint officers according to their constitution.  These elections may be done any time of year. The Office of Student Engagement recommends that the terms of office within each organization run in accordance with the academic year. College-wide voting (i.e. for Student Government Association, Trustee, and MassPirg Referendum) will occur at a set time each year. Voting will occur online and/or at tables in common areas for at least 2 days and one evening. 

Campaign material may only be placed on bulletin boards approved for student activities. It is the responsibility of those campaigning to remove all campaign posters within two school days following the final day of the election. During the Election Day, campaign material may not be visible from the ballot table. Individuals who are campaigning may not be within 30 feet from the polling area on Election Day, except when voting. Campaigning via the Internet and social media (e.g. Twitter, Facebook, Instagram) is allowed. Negative campaigning against opponents is not permitted. Any misconduct may result in action determined by SGA in conjunction with its advisor.  SGA and the Office of Student Engagement reserve the right to recount votes, repeat elections, and/or cancel elections at any time if there is concrete proof of irregularity or failure to comply with campaigning instructions.

Once officially recognized, organizations should establish a regular meeting time and location. Regular meeting times are submitted to the Office of Student Engagement via Engage and are made available to students who are interested in joining an organization. Since this information is passed along to the Middlesex community, it is important that any changes to regular meeting schedule are updated on Engage. Student organizations should post announcements (flyers, posters, signs) of their meeting time and place in areas that will be visible and accessible to all members of the Middlesex student body. Meeting online is permitted, and these meetings must be submitted on Engage to be recognized as official organization events.

Participating in or coordinating a service activity is an important way to strengthen leadership skills while making a difference. Each organization, regardless of mission, should participate in one or more programs each semester to aid our local or global community. Organizations may create their own project or volunteer at an already existing service event.

Service is required for every organization and should be documented in the weekly report. A minimum of five (5) students representing their organization on a service project once per academic year is required for budget requests the following year.

The Office of Student Engagement staff is available to assist with idea generating and/or planning the activity. For assistance with your service project contact the Office of Student Engagement at studentengagement@middlesex.mass.edu.

MCC has identified six student learning outcomes that are essential to students’ learning and development.  Every organization is required to support at least two ISLOs, and most programs must support at least one ISLO. The icons must be on all organization fliers. They are available below and upon request from the Office of Student Engagement.

					Critical Thinking Examples: Analysis, Synthesis, Evaluation, Creative Thinking, Development of logical conclusions				Multicultural & Global Literacy Examples: Intercultural knowledge, Global Issues, Interactions that build diversity awareness, Diverse forms of creative expression, Aesthetic appreciation, Historical, Political, and Economic perspectives
					Personal & Professional Development Examples: Achievement of academic goals, Career readiness, Self assessment, Responsibility for learning and personal development, Professionalism, Leadership, Wellness, Collaboration				Quantitative Literacy Examples:Interpretation, Representation, Calculation, Application/Analysis, Communication of quantitative information
					Social Responsibility Examples: Sustainability, Civic engagement, Social justice, Ethical frameworks, Social policy frameworks				Written & Oral Communication Examples: Written assignments, Oral presentations, Use of relevant information literacy skills, Effective use of technology