The Beacon: Student Organization Manual

Welcome to the Beacon!

The Center for Leadership & Engagement fosters student success through transformative learning both within and beyond the classroom.  With a focus on the whole student, the Center offers intentional experiences for self-discovery through social, academic, community and civic participation.  Through co-curricular involvement, students develop the knowledge and confidence to become responsible leaders and active citizens.  We are here to help you develop the tools you need to make your academic career a successful one, supporting students in all the different paths they may choose.

Whether participating in service projects in the local community or traveling to regional and national conferences, recognized student organizations proudly represent Middlesex Community College and the values that define us.  Student organizations provide students expanded exposure to their future career field, allow students to pursue passions and interests at the next level, advocate for ideas and beliefs they are passionate about, and to balance their academic lives to become well-rounded and adjusted citizens.

Being under the Center for Leadership & Engagement umbrella of student organizations has its privileges.  Use of programing spaces and facilities, promotion in Middlesex publications, recruitment and advertising opportunities, personalized advising, leadership training, and not to mention a possible annual operating budget, are some of the perks student organizations receive when they become registered and recognized.  Registration is the first step to creating a direct link between you and the wealth of resources that the Center for Leadership & Engagement has to offer.

This manual has been provided to guide you in achieving your goals and providing programs and services to their members as well as the Middlesex community.  It outlines the expectations we have for you as a recognized organization, as well as directs you towards the resources you need to flourish.  All the basics you need to know about registration, travel, programming, promoting, fundraising, and finance can be found in this manual, as well as handy resources for your organization.  Take some time to get familiar with this manual and we think you will find that the Center for Leadership & Engagement has more to offer student organizations than ever before and as always, our door is always open!

We look forward to working with you this year!

Important Note:

All students participating in MCC organizations are responsible for knowing and applying the following information and are expected to comply with the rules and regulations set forth by the Commonwealth of Massachusetts, Middlesex Community College, and the MCC Center for Leadership & Engagement and the MCC Student Union Government Association.  Failure to comply may result in disciplinary action against an offending organization (which may include, but is not limited to loss of recognition for the organization) and/or individual members of the offending organization.  In addition to those outlined below, all regulations outlined in the MCC Student Handbook apply.  The Center for Leadership & Engagement reserves the right to change this document at any time.

This manual is not a contract.



Click here for a printer friendly copy of the Beacon!  For quick reference, click on the Beacon chapter you are interested in.


Student Organization Memberships & Registration


  • Academic Standards
  • Community Standards
  • Qualifications for Student Organization Membership
  • Types of Student Organizations
  • Executive Officers
  • Executive Boards for New Organizations
  • Elections and Voting
  • Meetings
  • Community Service Requirement
  • ISLOS (Institutional Student Learning Outcomes)


  • Benefits of Registering a Student Organization
  • How to Register
  • New Student Organizations
  • Returning Organizations
  • Organization Activity for Returning Organizations prior to reregistration
  • Faculty/Staff Adviser
  • Center for Leadership & Engagement (CLE) Liaison
  • Changes in Adviser
  • No Adviser

Anti-Hazing Policy


Program & Event Planning

Event Planning

  • Contracts
  • room and Facility Reservations
  • Off-Campus Facilities
  • Media Equipment
  • Film/Video
  • Film/TV, and Video Copyright Infringement
  • Food Service/Catering
  • Bake Sales
  • Alcohol & Drugs
  • Guests
  • Public Safety
  • The Americans with Disabilities Act (ADA)
  • Clean Up
  • Monthly Reports
  • Sales & Fundraising
  • Not for Profit or Non-Profit Status
  • Ticket Sales
  • Raffles
  • Event Cancellation Policy
  • Posting & Advertising
  • Posting Policy
  • Tabling
  • Web Pages/Online Social Networking


Student Organization Travel


  • Adviser Requirements of Student Organization Travel
  • Pre-Travel Arrangements
    • Hotels & Lodging
    • Conference & Registration
    • Alcohol & Drugs
    • International Travel
  • Trip Cancellation Due to Health & Safety Concerns
  • Travel Forms


Student Organization Finances

  • Student Activity Fund
  • Guidelines for Allocations
  • Obtaining a Budget
  • Budget Request
  • Criteria used for Returning Organization Budget Requests
  • Managing Your Budget
  • Proper Use of Funds
  • Tax Exemption
  • Alcohol & Drugs
  • Purchasing Methods
  • Charging Fees/Dues
  • Solicitation/Fundraising for Non-MCC Charities and Organizations


Student Organization Resources

  • Leadership Resources
  • Center for Leadership & Engagement Advisers
  • Paraprofessional Development
  • Mail
  • Email & Websites
  • Use of the Middlesex Logo
  • Annual Checklist for Organizations
  • Organization Functions and their Corresponding Forms
  • Recommended Constitution Format for Student Organizations
  • Program Planning Checklist
  • Receipt Submission Form
  • Criteria for Club of the Year



Last Modified: 11/15/16