Blanket Purchase Orders



  1. Go to screen FPAPURR
  2. Next to blank PO Box click Copy Icon.
  3. A pull down box will appear. Type in Purchase Order Number to be copied.
  4. Hit enter. The Vendor will automatically fill in.
  5. Click OK A new PO# will automatically be assigned and the program will automatically bring you to the next screen “Document Information”.
  6. Fill in Delivery Date Click Next Block or Ctrl/Page Down or the next tab “Requestor/Delivery Information”.  Make sure “Ship To” box is filled in correctly. Bedford or Lowell Central Receiving Departments are the only choice. Make sure “Attention To” box shows the person to whom products should be delivered to or for whom this blanket was created for.
  7. Click Next Block or Ctrl/Page Down or the next tab “Vendor Information”. Vendor should already be filled in. Make sure Class Code is filled in
  8. Click Next Block or Ctrl/Page Down or the next tab “Commodity/Accounting”
  9. Edit first line and amount as necessary. Delete any additional adjustments/increases on line(s) 2, 3, etc.  (To delete: Go to menu “Record”, pull down box and click “Remove”. This will remove any adjustments or additional lines from original PO).
  10. Click Next Block or Ctrl/Page Down to “FOAPAL” and tab across all fields until the amount matches the “Commodity” amount. Delete any additional FOAPAL lines.
  11. Click Next Block or Ctrl/Page Down or the next tab “Balancing/Completion”. If you need to suspend this purchase order, check “In Process” box. This will leave the purchase order open if you have to go back and make adjustments or add more information. If all information is correct check green “Complete” box.
  12. This will Complete the Purchase Order..

If the Purchase Order exceeds your Buyer Limit, you will get an error message in the lower left corner of the screen. Put the document In Process and then email Maureen with the PO number and request an over-ride for the amount.

Notify the person who requested the blanket of the new PO# and ask them to contact the vendor and supply them with the new number – DO NOT USE last year’s PO#.

Last Modified: 6/10/16