Facilities Management
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- Facilities
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- Mail Services
- Sustainability
- Floor Plans
Envelope Appearance Guidelines
Mail Services Envelope Requirements:
Your department name must appear on the Department line of the envelope (An Individual's name will not be accepted)
Type all address information
CAPITALIZE EVERYTHING IN THE ADDRESS
Use Two Letter State Abbreviations
Eliminate All Punctuation (Except The Hyphen Between The Zip Code And The Plus Four)
Use Common Abbreviations
Use ZIP + Four Codes
Make sure the place where you want the mail delivered appears on the line immediately above the city, state and ZIP code line (See Example). If both the street address and the PO Box are on the same line, the mail piece will be delivered to the P O Box.
Example:
123 W MAIN ST STE 400 or P O BOX 125
Address Placement:
Envelopes - Placement of the address on the face of an envelope should conform to USPS specifications as shown in Exhibit 4 (See Below).
Labels - Labels for use on parcels, packages, or large envelopes must be addressed according to the recommended format in Exhibit 3 (See Below). Improper labels will be returned to you for correction and/or completion. Labels that are applied must be parallel to the bottom edge of the envelope to be processed by the USPS on automation equipment.
Click Here for Envelope Sizes and Types
Click Here to download Equipment Specs
Click Here for Address Verification Software Information