Envelope Appearance Guidelines

Mail Services Envelope Requirements:

 Your department name must appear on the Department line of the envelope (An Individual's name will not be accepted)

Type all address information

CAPITALIZE EVERYTHING IN THE ADDRESS

Use Two Letter State Abbreviations

Eliminate All Punctuation (Except The Hyphen Between The Zip Code And The Plus Four)

Use Common Abbreviations

Use ZIP + Four Codes

Make sure the place where you want the mail delivered appears on the line immediately above the city, state and ZIP code line (See Example). If both the street address and the PO Box are on the same line, the mail piece will be delivered to the P O Box.

Example:

123 W MAIN ST STE 400 or P O BOX 125

Address Placement:

Envelopes - Placement of the address on the face of an envelope should conform to USPS specifications as shown in Exhibit 4 (See Below).

Labels - Labels for use on parcels, packages, or large envelopes must be addressed according to the recommended format in Exhibit 3 (See Below). Improper labels will be returned to you for correction and/or completion. Labels that are applied must be parallel to the bottom edge of the envelope to be processed by the USPS on automation equipment.

Click Here for Envelope Sizes and Types

Click Here to download Equipment Specs

Click Here for Address Verification Software Information

Last Modified: 8/4/23