Middlesex Community College

Disclosure Statements

Sex Offender Operational Procedures
Colleges’ Receipt of Sex Offender’s Final Classification

The Massachusetts Sex Offender Registry Board classifies sex offenders according to levels low risk (1) to high risk (3). The Board is required to transmit a Level 3 sex offender’s registration data and final classification to an institution of higher education where the offender works, intends to work, is enrolled as a student or intends to enroll as a student. Police Departments may also transmit Level 2 and Level 3 sex offender information to the college regarding such sex offenders who may live or work in the vicinity of the College.

The Dean of Facilities Management will act as the primary public safety officer at the College. The Dean of Facilities Management and the Dean of the Lowell Campus will each act as the liaisons to the Massachusetts Sex Offender Registry Board and local Police Departments in receiving sex offender registry information. The Deans will receive all Level 2 and 3 notifications directly from the Board or local Police Departments. They will coordinate the dissemination of Level 2 and Level 3 information to The President, Vice Presidents, Dean of Students, Human Resources Director, and Captain of Security. Those individuals will ensure that managers in their area of responsibility who service vulnerable populations are aware of the following:

The College Policy on Access to Sex Offender Information
Where Sex Offender Registry Information is Available
What Procedures the College Follows Upon Receipt of Sex Offender Registry Information

In addition, The President, Vice Presidents, Dean of Students, Human Resources Director, Campus Managers will send information on Level 3 sex offenders who are current employees or enrolled students to managers in their area who service vulnerable populations including the Library, BRIDGE, LMACS, Community Programs and the Fitness Center.

Community Notification of Level 3 Sex Offender Information

Level 3 offender notices shall be posted by the Campus Manager on a bulletin board on Main Street of the Campus Center on the Bedford campus and on a bulletin board in the Lobby of the City Building on the Lowell Campus within 2 days of receiving the information from the Board.

College Officials’ Meeting with a Finally Classified Offender

Level 2 and Level 3

If the offender is a student and is classified a Level 2 or Level 3 offender, the student must meet with the Dean of Students and the Campus Managers or their designees.

If the offender is an employee and is a Level 2 or Level 3 offender, the employee must meet with the Campus Managers and the Director of Human Resources or their designees.

The sex offender will be advised of the following:
- inform the offender of the College’s knowledge of his/her final classification;

outline the College’s obligation to provide public access to Level 2 & 3 sex offender information through its Campus Managers;

any restrictions that will be imposed on the sex offender;

if the offender is classified at Level 3, he/she is further informed of the College’s policy of posting notice at each campus;

if the offender is classified at Level 3, provide the offender with a copy of the community notification the College intends to post;

if the offender is classified at Level 3, the functional areas of the college who will be provided with the public notification that will be posted;

if the offender is classified at Level 3, that the community notification will take place within two days of receipt.

Public Access to Level 2 & 3 Sex Offender Information

The College will advise students and employees how to access sex offender information through appropriate College publications that will include, but not be limited to the Student Handbook, College Viewbook, Faculty Handbook and the College Portal the policy and procedures on sex offender information.

The Campus Managers will be responsible for maintaining a Level 2 and Level 3 Sex Offender Binder on each campus. Separate, but identical binders will be maintained by the Security Offices at each Campus for their information use only. The sex offender information binders at the Campus Manager’s offices shall be available for public inspection and copies of Level 2 and 3 notices may be provided upon appropriate written request.

The Campus Managers will not respond to a request for Level 2 or 3 sex offender information unless the request is presented in writing utilizing the College’s “Request for Sex Offender Information from College’s Campus Manager’s Offices” form. The form is available online at the College Portal and also in hard copy at the Campus Managers offices. The Campus Managers will maintain a log and record of all inquiries including copies of all the written requests for sex offender information.

Upon receiving a written request for information the Campus Managers will inform individuals seeking public information on sex offenders to contact their local police department or the Board to obtain a more in-depth listing of sex offender information.

Upon receiving a written request for information the Campus Managers will also inform individuals seeking public information on sex offenders that use of sex offender information to engage in illegal discrimination or harassment of an offender shall be punishable by not more than two and one-half years in the house of correction or by a fine of not more than $1,000 or by both such fine and imprisonment.